(1) you must ensure that the deductions are justified. The deposit can only be used to cover:
Damage to the property beyond reasonable wear and tear
Unpaid rent or utility bills (if applicable)
Cleaning costs (if the property was not returned in a reasonably clean state)
Any other costs stipulated in the tenancy agreement
You should also keep in mind that any deductions from the deposit must be reasonable and substantiated by evidence. The pictures you have taken of the damages and the repair quotes will serve as that evidence.
(2). Informing the Tenant of Damages
Yes, you must inform the tenant of the damages and the associated repair costs. Even though you can make the deductions, it is good practice (and often a legal requirement) to provide the tenant with an itemized breakdown of how the deposit will be used. This typically includes:
A description of the damage or issue
The estimated cost to repair or replace the damaged item(s)
Any supporting evidence, such as photographs and repair quotes
This communication should be done promptly after the tenancy ends,. Failing to provide this information could lead to disputes or complications in the resolution process.
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(65) 9856-9255
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